Assistant - Finance & Accounts

Accountabilities

Invoice processing

• Receive the invoice from the user department, Check bills as per Purchase order/ Work order and approvals as per CMAM. Seek clarifications from user group in case of any deviations. Submit invoice in Oracle which is then subject to online approval (technically known as posting in Oracle) by superiors. Prepare invoice entry after cross checking as per CMM Process (Approval, Endorsement & FICO). 
• In order to check invoices are prepared as per purchase/work order.
• To ensure quality services from vendor and to maintain good image of the company.

Loan repayments

• To inform and follow up with finance team for working capital/long term loans for project related payments. Also ensure interest/principal payments to the foreign & local lenders on due dates
•  In order to ensure loan repayments/interest as per loan agreement and processes.
•  Timely Project Payment, Deadlines, Audit, Compliances.

Administration

• Book day to day accounting transaction and their entries in Oracle as per policy & procedure and ensure the correctness of the same as per accepted accounting standards. Checking of travel advance and claims of all employees as per policy and procedures. Ensure petty cash reimbursement claims are appropriate. Approvals are taken as per CMAM as well as laid down policies. Timely & proper settlement of claims.

Month End Book Closure

• Record month end entries for closing of books for all entities for regular & Interest Accruals, Prepaid entries, compiling data for debit notes, preparing, circulating & entering debit notes in system and follow up for TDS amount for debit notes & conforming inter-company balances with related companies and Monthly Closing of Books & sending monthly reports.
• Processing time for month end entries, debit notes & intercompany confirmations.

Fund Management

• To maintain and track funds for regular & tax payments. To ensure maintenance of excess funds in FD for future required payments.
• Feedback, Adherence to compliance and policies.

Taxation

• Plan and calculate taxes as per current taxation laws. Make recommendations to supervisor for review & approval. Compile and prepare monthly/ quarterly/ half-yearly/ annual returns (GST, service tax, income tax, professional tax, etc). Submit to supervisor for review & approval of annual returns. Provide data/ clarifications to tax consultants for assessment & filings.
• Adherence to tax filing timelines and accuracy of reports/ returns as per tax laws.
• GST input credit accounting and maintaining related registers as per GST Act.

Audit Preparedness

• Prepare statements and information statements for auditors. Provide documents and other information as per their requirement. Provide explanations to resolve their queries. 
• Liaison with auditors for timely completion of audits and other certification work. Implement corrective actions from audit findings.
• No. of non-compliances/ observations.
• Timely completion of audits and other work.
• Success of corrective action.

Statutory Compliances

• Filing of Monthly/Quarterly/Half/Yearly returns such as TDS, Service Tax and GST for all states.

Preparation of Bank Reconciliation Statements

• Timely preparation and submission of BRS

SKILLS AND KNOWLEDGE

• Minimum education qualifications for the position: B.Com / M.Com.
•  CA/CFA foundation

Functional Skills

• Accounts, Tax, Audit, Banking, Oracle Finance Module and MS office.
• Basic accounting principles and tax related.

Relevant and total years of Experience

• 1-2 years of relevant experience