Full-time remote Virtual Assistant providing administrative, calendar and meeting support, document and proposal preparation, research, database maintenance, invoicing coordination, and ad-hoc project assistance while working 9–5 ET with leadership and project teams.
We are seeking a detail-oriented and resourceful Virtual Assistant to provide comprehensive support in administration, marketing, research, and client/project coordination. The ideal candidate will demonstrate professionalism, strong organizational skills, and the ability to manage competing priorities in a dynamic environment. This position will work closely with leadership and project teams to ensure efficient operations and high-quality client outcomes.
Full-time, Remote Opportunity
Working Hours: 9:00 AM – 5:00 PM Eastern Time, Monday–Friday
Job Responsibilities:
- Meeting Support: Join calls, take notes, and track follow-ups
- Calendar Management: Schedule, coordinate, and update team and client meetings
- Document & Presentation Support: Prepare and customize decks for clients and business development
- Research: Conduct targeted research for projects and client needs
- Database & Tracking: Maintain contact lists, trackers, and updates
- Administrative Support: Handle signatures, NDAs, invoices, and coordination with accounting
- Proposal Support: Assist with proposals through graphics, drafting, and formatting
- General Support: Provide ad hoc assistance and special project support
Requirements
- Minimum of 4 years of experience in a professional setting
- Minimum of 2 years of experience in a professional remote work environment
- Strong organizational, research, and administrative skills
- Experience managing calendars and scheduling across multiple time zones
- Familiarity with Google Workspace (GSuite) tools (Docs, Sheets, Slides, Drive, Gmail, Calendar)
- High emotional intelligence, maturity, and demonstrated business acumen
- Excellent written and verbal communication skills in English
- Comfort asking supervisors for clarity, deadlines, and priority-setting when not explicitly communicated
- Proficiency in Microsoft Office Suite and virtual meeting platforms (Zoom, Teams)
Preferred
- Experience supporting consulting, professional services, or international development organizations
- Experience working in WordPress and/or Monday.com
- Graphic design skills (PowerPoint, Canva, or equivalent)
- Experience with CRM systems, project management tools, or databases
Minimum Technical and Work Environment Requirements:
- Internet Connection:
- Primary internet connection with a minimum speed of 15 Mbps.
- Backup internet connection with at least 10 Mbps.
- Backup connection must be capable of supporting work during a power outage.
- Primary Device:
- Desktop or laptop equipped with at least:
- Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
- A minimum of 8 GB RAM.
- Backup Device:
- Must meet or exceed the performance of an Intel Core i3 processor.
- Must be functional during power interruptions.
- Peripherals and Workspace:
- A functioning webcam.
- A noise-canceling USB headset.
- A quiet, dedicated home office space.
- A smartphone for communication and verification purposes.
Benefits
- Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
- Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
- Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
- Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
- Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
- Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.
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