Supports the CEO and senior leadership through strategic planning, action tracking, data analysis, executive reporting, board and donor meeting coordination, presentation development, documentation, and confidential stakeholder communications. The role manages calendars, prepares agendas and briefing materials, tracks strategic initiatives and KPIs, develops dashboards and executive summaries, and supports organizational reports and proposals.
Summary
The organization seeks a dynamic professional to serve as the Executive Assistant within the Planning & Governance department. This pivotal role is instrumental in empowering the CEO office and senior leadership through data-driven strategic planning, seamless coordination, and comprehensive analytical reporting. The successful candidate will act as a central hub for high-level communications, ensuring the effective tracking of strategic initiatives and facilitating informed decision-making across the national non-profit dedicated to pediatric cancer care.
Responsibilities
- Strategic Planning & Execution: Oversee the creation and maintenance of Action Tracker Reports (ATRs) for major projects, monitor progress against strategic goals, and facilitate timely cross-departmental follow-ups.
- Data Analysis & Reporting: Design sophisticated analytical dashboards and executive summaries, derive actionable insights from cross-functional data, and establish robust templates for tracking Key Performance Indicators (KPIs) and program metrics.
- Governance & Meeting Coordination: Manage the end-to-end logistics for internal and external engagements, including board meetings and donor reviews; prepare agendas and briefing materials, draft Minutes of Meetings (MoMs), and ensure the implementation of agreed-upon action items, calendar management
- Presentation & Documentation: Develop high-quality PowerPoint presentations and formal documents for external stakeholders such as donors and government officials; assist in authoring organizational reports, policy papers, and strategic proposals while ensuring brand consistency.
- Executive Liaison: Serve as the primary point of contact between the CEO and diverse internal and external partners, managing sensitive communications with the highest degree of confidentiality and discretion.
Requirements
Requirements:
- Education & Background: Possess a Bachelor's or Master's degree in Business Administration, Analytics, Communications, Public Policy, or a related discipline.
- Professional Experience: Demonstrate a minimum of 3 years of experience in a coordinator, analytics, or executive support capacity, with a strong preference for those who have supported C-suite leadership.
- Technical Proficiency: Exhibit advanced command of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and possess strong capabilities in data analysis, performance tracking, and the creation of visually compelling presentations.
- Sector Knowledge: Prior experience within the non-profit or healthcare sectors is highly valued, along with familiarity with governance frameworks, monitoring and evaluation, or strategic planning processes.
- Core Competencies: Display exceptional verbal and written communication skills in English, coupled with unwavering integrity, discretion, and professionalism.
- Personal Attributes: Maintain a proactive, resourceful, and detail-oriented approach with the ability to manage multiple tasks efficiently in a collaborative, purpose-driven environment.
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