Sr. Payroll Coordinator

Senior Payroll coordinator – North America

We are seeking a detail-oriented and highly organized Senior Payroll Coordinator to support payroll operations for employees across the United States and Canada. This role is responsible for ensuring accurate and timely payroll processing, maintaining payroll records, coordinating with internal stakeholders and external providers, and helping ensure compliance with applicable payroll regulations.

The ideal candidate should have experience supporting North American payroll processes, strong analytical skills, and the ability to manage confidential information with professionalism and accuracy.

What You Get to Do:

• Coordinate end-to-end payroll processing for US and Canada subsidiaries, including new hires, terminations, salary changes, bonuses, deductions, and other payroll adjustments.
• Review payroll input data, including new hires, terminations, salary changes, bonuses, severances, commissions, benefits deductions, and other payroll adjustments.
• Prepare and maintain accurate records and reports of payroll transactions.
• Assist with the biweekly timecards review and finalization for hourly employees. Coordinate with hourly employees and managers in case of missing punch ins/outs in the system.
• Maintain and submit payroll related reports and documentation to the Finance team in a timely manner, including bi-weekly payroll journal entries and monthly payroll related account reconciliations.
• Prepare, review, and post payroll-related journal entries in accordance with company accounting policies.
• Perform value-added analysis to explain unusual and/or significant variances in salaries, other pays, and deductions.
• Investigate and resolve payroll discrepancies and payment issues.
• Partner with the Tax team/HR team to ensure the updates in various city, state and local taxes.
• Facilitate audits by providing required records and documentation to auditors.
• Help develop and maintain payroll procedures, controls, and documentation.
• Identify opportunities to improve payroll accuracy, efficiency, and employee experience.
• Ensure compliance with applicable federal, state, provincial, and local payroll regulations and company policies.
• Perform other duties as assigned.

Requirements:

• Degree in Accounting/Finance with Payroll experience.
• 5 years experience supporting payroll operations for the United States and/or Canada.
• Strong understanding of payroll concepts, including earnings, deductions, taxes, and benefits.
• Extensive knowledge of the payroll function including preparation, balancing and internal control.
• Strong problem-solving skills with the ability to research and resolve employee payroll inquiries accurately and professionally.
• Advanced proficiency in Microsoft Excel, including formulas, data validation, and reconciliation activities.
• Competency with G Suite (Gmail, Docs, Sheets, Hangouts, Drive, etc.).
• Highly detail-oriented with the ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Strong English communication skills (written and verbal).
• Ability to work independently in a remote environment.
• Ability to work flexible hours with overlap across North American business hours when required.
• Familiarity with ADP Workforce Now portal is a plus.