The Senior Accounts Payable Specialist is responsible for managing the full cycle of accounts payable activities and ensuring timely, accurate, and compliant processing of invoices and payments. This role serves as a key point of contact for internal teams and external vendors, supports month-end close, and drives process improvements within the AP function.
Key Responsibilities:-
Process, verify, and post vendor invoices in accordance with company policies and accounting principles.
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Ensure timely and accurate payment runs, including ACH, wire transfers, and checks.
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Review and reconcile vendor statements, resolving discrepancies and payment issues promptly.
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Maintain and update vendor master data, ensuring compliance with tax and banking requirements.
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Support month-end and year-end closing by preparing AP accruals and reconciliations.
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Ensure adherence to internal controls, company policies, and statutory requirements (VAT, WHT, GST, etc.).
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Collaborate with Procurement, Treasury, and Finance teams to resolve invoice and payment queries.
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Provide guidance and support to junior AP staff and assist in training as needed.
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Assist with internal and external audits by preparing documentation and responding to queries.
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Identify and recommend opportunities for process improvements and automation within AP operations.
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Bachelor’s degree in Accounting, Finance, or a related field.
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Bilingual in English and Spanish.
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4–7 years of hands-on experience in Accounts Payable or a similar accounting role.
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Strong understanding of end-to-end AP processes and accounting principles.
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Experience with ERP systems such as NetSuite, SAP, Oracle, or similar platforms.
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Proficiency in Microsoft Excel and other financial reporting tools.
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Excellent attention to detail, analytical thinking, and problem-solving abilities.
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Strong interpersonal and communication skills for vendor and internal team interactions.
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Ability to manage multiple priorities and meet strict deadlines.
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Experience in a shared services or multinational environment.
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Exposure to AP workflow or automation tools (e.g., Beanworks, Coupa, Quadient, Tipalti).
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Familiarity with multi-currency payments and global tax compliance.
