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The Proposal Specialist manages multiple proposals, coordinating efforts across various departments, preparing documents, reviewing legal terms, and overseeing cost estimates. They work closely with stakeholders to align business offers with client expectations and communicate any discrepancies. The role involves using Salesforce for tracking activities and supporting sales managers with administrative tasks.
Company Description
The Averna experience
Averna delivers industry-leading test solutions and services for communications and electronics device makers worldwide, accelerating product development, quality and innovation:
- Be global@work: Serve international customers and collaborate with colleagues in Canada, Europe, the U.S., Mexico and Asia.
- Drive innovation@work: Participate in the development of market-leading high-tech products in the Automotive & Transportation, Electric Vehicles, Consumer Electronics, Industrials and Life Sciences.
- Develop your talent@work: Contribute to thrilling projects that will stretch your skills and talent to the maximum.
- Enjoy success@work: Be part of a fast-growing company with award-winning products and team.
- Share your passion@work: Meet passionate people, enjoy our modern environment and dynamic atmosphere.
Job Description
The Proposal Specialist is seen as the Project Manager of each proposal as it entails expertise in coordination, financial aspects and great organizational skills.
Your contribution in the role of Proposal Specialist:
- Manage multiple RFP/RFI/RFQ simultaneously. Establish priorities and monitor the progress of each proposal to make sure to respect timeline constraints.
- Works in collaboration with customers as well as various business units (Sales, Finance, Project Management, Engineering, Legal) to ensure Averna’s business offer is well aligned with client’s expectations and according to established standards.
- Prepares proposal documents and coordinates all of the efforts involved in obtaining effort and cost estimates.
- Reviews contract legal terms, in collaboration with the legal department.
- Works with procurement as needed to gather and verify material costs and lead times.
- Validates the accuracy of the information and builds the pricing strategy alongside the Sales Manager as well as the cost structure with Finance.
- Communicates with internal stakeholders (Sales Manager, Executives) in the event of a contractual deviation or discrepancy in meeting a customer requirement.
- Reviews and accepts purchase orders, including the validation of sales conditions (both commercial and a minimum of legal). Liaises with customers for revisions if need be.
- Schedules and leads all related meetings including commercial Business Reviews to discuss proposals for Executives’ approval.
- Acts as the liaison with the project launching teams as well as billing.
- Using the CRM tool (Salesforce), meticulously records related activities and approvals.
- Verifies and approves proposals from other colleagues.
- Supports Sales Managers from an administrative standpoint with any logistics required in obtaining contracts (vendor forms, issuance of certificates, etc) for both the private and public sector.
Qualifications
- Degree: Bachelor of Administration or related field.
- Experience in proposal development and cost analysis
- Skills: Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and Salesforce knowledge is an asset.
- Assets: Knowledge of industries of electronics, telecommunications, aerospace, and automotive. Experience in Salesforce (as Administrator or Developer).
- Results Driven: Excellent communication and relationship building skills with the ability to multitask and establish priorities.
- Excellent analytical skills and attention to detail.
- Fluent in English.
Additional Information
What's in it for YOU
- A multinational high-tech work environment #LI-Onsite
- Flexible work hours
- Medical Insurance
- Learning and growing through multiple cutting-edge projects and clients
- Opportunities to travel
- Team spirit, fun and passion for technology
- Attractive salary package including benefits
- We are a fair company
Averna is committed to employment equity and to encouraging diversity and inclusion. We are pleased to consider all qualified applicants for employment, regardless of race, color, religion, sexual orientation, gender, national origin, age, disability, veteran status, or any other legally protected status.
Top Skills
MS Office
Salesforce
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