Project Manager

Job Title

Job Description Summary

Job Description

Job Responsibilities of MEP Manager
(Corporate Interior Fit-Out – Mumbai)

1. MEP Project Planning & Leadership

• Lead the overall MEP planning, execution and delivery for corporate interior fit-out projects.
• Review and establish the MEP execution strategy covering HVAC, Electrical, Plumbing, Fire Fighting, ELV and associated systems.
• Review project scope, design intent, specifications, BOQ and contract requirements to establish clear MEP deliverables.
• Coordinate with Project Director/Project Manager, client, design consultants, architects, vendors and specialist contractors.
• Develop MEP execution priorities aligned with the overall project programme, milestones and client handover requirements.
• Identify key MEP risks, constraints and long-lead requirements at an early stage and drive mitigation.

2. Design Review & Technical Coordination

• Review and coordinate MEP design drawings, specifications and calculations before issue for execution.
• Lead technical coordination between HVAC, Electrical, Plumbing, Fire Fighting, ELV and Interior Design disciplines.
• Ensure MEP design is practical, coordinated and suitable for site execution within the constraints of a corporate fit-out.
• Review and resolve design discrepancies, RFIs, technical queries and site-related design issues.
• Coordinate with landlord/building MEP teams for base-building interfaces, capacities, connection points and operational constraints.
• Ensure all design changes are properly recorded, reviewed, approved and communicated to the site team.

3. Site Execution & Supervision

• Lead and monitor day-to-day MEP site execution through the MEP team and specialist contractors.
• Ensure installation is carried out as per approved drawings, specifications, method statements and applicable standards.
• Supervise and coordinate HVAC, electrical, plumbing, firefighting and ELV contractors and specialist vendors.
• Ensure proper sequencing of MEP works with civil, architectural and interior fit-out activities.
• Drive site productivity and ensure manpower, materials, tools and equipment are adequately planned.
• Conduct regular site walks and provide clear direction for resolving execution constraints and interface issues.

4. MEP Coordination – Critical for Corporate Fit-Out

• Lead multidisciplinary coordination between MEP services and architectural/interior elements.
• Coordinate HVAC services with ceiling layouts, partitions, lighting and other ceiling-mounted systems.
• Coordinate electrical services with furniture, workstations, power/data requirements and equipment layouts.
• Coordinate fire fighting and fire alarm systems with ceiling, partition and architectural requirements.
• Coordinate MEP services with joinery, doors, access panels, raised flooring and other interior elements.
• Drive clash resolution through coordinated/shop drawings and site coordination meetings.
• Ensure MEP interfaces with landlord/base-building systems are clearly defined and executed.

5. Quantity, Commercial & Cost Control

• Review and validate MEP BOQs, quantities and scope allocations.
• Monitor material consumption against approved BOQ and project requirements.
• Review contractor measurements, RA bills and supporting documentation before certification.
• Track variations, omissions, additions and potential claims and ensure timely commercial assessment.
• Support cost-control initiatives and identify opportunities for value engineering without compromising functionality or quality.
• Monitor procurement commitments and cost implications of design changes and client instructions.

6. Procurement & Material Management

• Review MEP material submittals, technical compliance and proposed alternatives.
• Coordinate procurement of long-lead and critical MEP equipment/materials in line with the project programme.
• Monitor material approvals, purchase orders, manufacturing, delivery and site availability.
• Ensure delivered materials are as per approved make, model, specification and quantity.
• Coordinate with vendors for technical submissions, factory inspections where required, delivery and installation support.

7. Project Scheduling & Progress Monitoring

• Develop and maintain the MEP execution programme in coordination with the master project schedule.
• Track MEP progress against baseline programme and key project milestones.
• Identify critical path activities, delays and interface constraints and drive recovery actions.
• Coordinate MEP activities around ceiling closure, testing, commissioning, authority inspections and handover milestones.
• Provide accurate MEP progress updates, look-ahead plans and recovery plans to the project leadership team.

8. Quality Control & Compliance

• Ensure all MEP works meet approved specifications, project quality standards and client requirements.
• Establish inspection and testing plans, checklists and quality control procedures for MEP installations.
• Review inspection requests, test reports and quality records and ensure timely closure of observations.
• Ensure installation tolerances, workmanship and equipment installation requirements are maintained.
• Ensure compliance with applicable codes and standards including NBC, NFPA and relevant local authority/landlord requirements.
• Drive preventive quality measures to minimize rework, snags and defects.

9. Safety & Site Compliance

• Ensure safe execution of all MEP activities, particularly electrical works, hot works, lifting, working at height and confined-space activities.
• Coordinate with the project HSE team to implement MEP-specific safety controls and permits.
• Ensure contractors comply with approved risk assessments, method statements and safety procedures.
• Participate in safety inspections and toolbox talks and ensure corrective actions are closed.
• Stop and escalate unsafe work practices where necessary.

10. Testing, Commissioning & Handover

• Lead the planning and execution of MEP testing and commissioning activities.
• Coordinate HVAC testing, balancing and commissioning of equipment and systems.
• Coordinate electrical testing including IR, continuity, functional and load testing as applicable.
• Coordinate testing and commissioning of fire alarm, firefighting, plumbing and ELV systems.
• Ensure integrated system testing is completed where required, including interfaces with landlord/base-building systems.
• Review commissioning reports, test certificates and performance records.
• Drive snag closure and ensure all MEP systems are fully functional before client handover.

11. Documentation, Reporting & Closeout

• Ensure timely preparation and approval of shop drawings, material submittals, method statements, RFIs and technical submissions.
• Maintain MEP trackers covering drawings, approvals, procurement, inspections, testing, snags and handover.
• Prepare and review regular MEP progress reports and management updates.
• Ensure accurate as-built drawings, O&M manuals, warranties, test certificates and statutory/authority documentation.
• Coordinate final documentation and ensure complete MEP closeout before project completion.
• Support final handover to the client, facility management team and relevant building/landlord representatives.

12. Team Management & Stakeholder Coordination

• Lead and mentor the MEP team and define responsibilities across disciplines.
• Set priorities, review performance and ensure timely completion of MEP deliverables.
• Conduct regular coordination meetings with contractors, consultants, vendors and project stakeholders.
• Maintain effective communication between design, commercial, procurement, construction, QA/QC and HSE teams.
• Escalate critical technical, commercial, programme and stakeholder issues with recommended solutions.
• Represent the MEP function in client, consultant and landlord coordination meetings.

Additional Skills Required

• Strong leadership, coordination, communication and decision-making skills.
• Strong knowledge of corporate interior fit-out MEP systems and building/landlord interfaces.
• Good understanding of NBC, NFPA, local authority norms and relevant statutory requirements applicable to Mumbai projects.
• Ability to read and coordinate HVAC, electrical, plumbing, firefighting and ELV drawings.
• Strong understanding of testing, commissioning, handover and closeout requirements.
• Ability to works on multiple projects simultaneously
• Working knowledge of AutoCAD, MS Project/Primavera and Excel; familiarity with BIM/Revit/Navisworks is an advantage.