Support a senior antitrust law partner through calendar and communications management, meeting and case coordination, travel planning, and legal records organization. Prepare agendas, briefing materials, correspondence, and minutes; coordinate with clients, regulators, counsel, and internal teams; track follow-up actions; and manage confidential documents and information with discretion.
We are seeking a highly organized and detail-oriented Personal Assistant (PA) to support a Senior Partner specializing in Competition / Antitrust Law. This role requires a candidate having experience in the legal industry. The PA will act as a key coordination point between the Partner, clients, regulators, internal teams, and external counsel.
Key Responsibilities:-
1. Executive & Calendar Management
Manage the Partner’s calendar, including court matters, client meetings, internal reviews, and regulatory hearings
Schedule and coordinate meetings across time zones with clients, law firms, and authorities
Ensure the Partner is fully prepared for all meetings, hearings, and conferences
2. Communication Management
Review, prioritize, and respond to emails on behalf of the Partner when required
Draft professional correspondence with clients, regulators, and law firms
Handle confidential and sensitive legal information with utmost discretion.
3. Meeting & Case Coordination
Prepare meeting agendas, briefing notes, and background documents
Take detailed minutes during legal strategy meetings and client discussions.
Follow up with internal teams to ensure timely action on Partner instructions.
4. Travel & Logistics
Arrange domestic and international travel, accommodation, and itineraries
Coordinate logistics for conferences, hearings, and client visits
5. Records & Information Management
Maintain digital and physical filing systems for legal matters
Organize contracts, case papers, research notes, and regulatory documents
Ensure quick retrieval of documents for urgent matters
Requirements
Experience Requirements
Minimum 2+ years of experience as a Personal Assistant / Executive Assistant from a legal industry, government body or consulting background is preferred
Minimum 2+ years of experience as a Personal Assistant / Executive Assistant from a legal industry, government body or consulting background is preferred
Prior experience supporting a law firm partner, senior advocate, or legal professional is highly desirable.
Technical Skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Gmail/Outlook)
Comfortable with document management systems.
Personal Attributes
Highly organized and process-driven
Calm under pressure and deadline-focused
Strong sense of ownership and accountability
Professional demeanor and polished communication style
Skills & Competencies
Strong background in legal or consulting industry is preferred
Excellent written and verbal communication
High level of confidentiality and professionalism
Strong attention to detail, especially in legal documents
Ability to manage multiple high-priority matters simultaneously
Proactive, dependable, and able to work with minimal supervision
Comfortable interacting with senior lawyers, clients, and regulatory officials.
Educational Background
Bachelors/Diploma in communications, personal secretaryship is preferred.
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