I’ve always believed that a workplace is shaped by the quality of everyday interaction - clear answers when someone needs help, a smooth first day, and the ease with which people get what they need to do great work. These small interactions might look simple, but they define how people feel inside a company.
To me, great People Ops is not just about processes working - is about building systems that make work feel clear, reliable, and friction-free. A function that anticipates needs, closes loops, and quietly keeps the company moving forward.
As we grow, I want People Operations to become a strong, responsive backbone for Flent - sharp in execution, thoughtful in communication, and grounded in care. A function that makes the everyday experience at Flent feel smooth and well-orchestrated. And not just a “HR back-office”, which it can also never be.
If this is how you see People Ops too, you’ll fit right in.
About the RoleWe’re looking for a People Operations Coordinator who can run day-to-day people and office operations with clarity, speed, and strong follow-through. And who understands that great employee experience is built through a thousand small moments executed well.
This is a deeply operational, hands-on role where execution comes first. You’ll manage onboarding, data, vendors, logistics, admin - all the moving parts that keep the company organised and help people get what they need without friction.
You’ll be the one making sure things are set up right, followed through, and closed out without delay - with consistency and reliability.
What you’ll broadly do:Seamlessly manage the entire new-hire experience. From pre-hire communication to Day One readiness - ensuring every detail (documents, system access, IT setup, benefits) is fully taken care of so new hires feel welcomed and prepared.
Maintain accurate, complete, and compliant employee records and HR documentation through meticulous data management. Maintain accurate inventory and oversee the upkeep of all company assets, both IT and non-IT.
Act as the primary on-ground executor at the workplace, handling day-to-day admin tasks, coordination, and office support. Liaise with internal teams and vendors to ensure all facility needs are taken care of and the workplace is always set up for success.
Take full ownership of a wide range of People Operations activities, big and small - while also supporting ongoing and upcoming HR and workplace projects by coordinating tasks, gathering information, and driving timely execution.
Create meaningful moments by owning, planning and driving engagement initiatives to help create a workplace where people feel connected, appreciated and simply at home.
Plan and execute logistics for meaningful events including team lunches, conferences, and offsites - coordinating vendors, travel, etc. end-to-end.
Support the execution of key company-wide People programs such as performance cycles, policy rollouts, system updates, and other SOP-driven initiatives.
Build in a 0→1 Environment
You’ll work in a true start up environment - not maintaining legacy processes, but operating in a space where systems are being built and evolving in real time.Own Problems End-to-End
If something is yours, you’ll run it completely. From identifying gaps to fixing them to making the system stronger. Full ownership, no micromanagement.Real-World, High-Energy Work
You’ll solve messy, live operational challenges that need speed, clarity, and hustle - the kind of work that teaches you more in 6 months than years of traditional HR roles.Work With Sharp, Ambitious Thinkers
You’ll collaborate closely with founders and people who think fast, think deeply, and expect excellence. A great environment to sharpen your own craft.
Has 1–2 years of hands-on experience in People Ops, HR coordination or administration, or operational roles in fast-paced teams.
Thinks operationally - understands processes, spots gaps quickly, and knows how to make things run smoothly without drama.
Is a natural problem-solver who figures things out independently, even when there’s no playbook.
Operates with high ownership and high trust; doesn’t wait for instructions, reminders, or micro-management.
Can confidently speak to vendors, handle logistical complexity, and navigate tricky situations with calmness and clarity.
Communicates crisply and respectfully. Written or verbal - and can switch languages when needed to get things done.
Has a strong sense of judgment, maturity, and reliability; someone people naturally trust to “just take care of it.”
Cares deeply about creating a smooth, friction-free experience for candidates, new hires, and employees.
Educational qualifications don’t matter to us at Flent. What does is your curiosity, your bias for action, and your ability to think deeply about people and systems. If you want to help build a world-class team and a culture worth fighting for — we’d love to talk.
Apply now if you feel you are ready for your next challenge!
