Manage the day-to-day accounts payable cycle, including invoice processing, payment runs, reconciliations, discrepancy resolution, record keeping, audit support, and month-end close activities across multiple entities and currencies. Respond to cross-functional payment queries, provide finance team coverage, support process improvement initiatives, and use automation and AI tools to optimize workflows.
As our Payments Specialist, you’ll own the day-to-day accounts payable cycle and be a visible, trusted point of contact for teams across the business. This is a hands-on individual-contributor role for someone who loves precision, communicates fast, and uses modern tools — including AI — to work smarter every week.
What You'll Love Doing
- 1. Payment Processing & Accounts Payable Management• Process supplier and creator invoices in Xero across multiple entities and currencies, accurately and on time.• Prepare and process payment runs for vendors and creators worldwide, making sure every payment is complete, supported and correctly recorded.• Complete post-payment reconciliations and resolve discrepancies quickly.2. Reconciliation & Financial Integrity• Perform bank and account reconciliations across multiple entities.• Investigate variances, chase missing documentation, and see every difference through to resolution.• Keep payables records clean, current and audit-ready.3. Cross-Functional Collaboration & Support• Be finance’s go-to partner for payment queries from production, operations and creator-facing teams around the world — fast, clear answers people can rely on.• Provide backup coverage within the finance team during leave periods and peak cycles.• Jump into ad-hoc finance projects — process rollouts, automation pilots, audit preparation — wherever an extra pair of sharp eyes is needed.4. Compliance & Record Keeping• Maintain accurate, up-to-date records of all payments, invoices and transactions.• Work within company policies and internal controls — and flag anything that doesn’t fit.• Support audit processes by providing clean documentation and reports on request.5. Month-End Financial Activities• Support month-end close with account reconciliations and payables reporting.• Help ensure costs land in the right period, entity and account, every month.6. Process Optimization, Automation & AI• Identify areas for improvement in payment and AP workflows, and help implement best practices.• Use automation and AI tools daily — and help us push more of the routine work into them.
Who You Are
Essential:• 1–3 years of experience in accounts payable or payments.• Proficiency in Xero (or a similar cloud accounting platform) and strong Excel / Google Sheets skills.• Confident daily user of AI tools (ChatGPT, Claude, Copilot or similar) — you work faster with them, and you always sanity-check the output.• Sharp attention to detail: you notice when a number looks off, and you raise it early.• Excellent written and verbal English, with a responsive communication style.• Able to work Singapore business hours, fully remote.Preferred:• Multi-currency or international payments exposure.• Experience with AP automation or invoice-processing tools.• Experience working with global, distributed teams.Competencies:✅ Attention to Detail: Ensures accuracy across payments, records and reconciliations.✅ Responsiveness: Acknowledges quickly, communicates clearly, and never leaves a request hanging.✅ Ownership: Follows every discrepancy through to resolution — no loose ends.✅ Collaboration: Works smoothly across functions, timezones and cultures.✅ Adaptability: Thrives with evolving tools and responsibilities, and brings an AI-first mindset to routine work.
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