Coordinates calendars, meetings, correspondence, agendas, minutes, action items, stakeholder requests, and meeting logistics for senior leadership and the Business Development team. Maintains trackers, monitors availability, proactively flags conflicts and bottlenecks, and handles sensitive information with discretion. The role requires strong organization, communication, time management, attention to detail, and proficiency with MS Office, calendar, and CRM tools.
Role Summary:
Act as the central coordination point for the Senior Manager / Manager and the wider Business
Development team — owning the calendar, meeting logistics, and correspondence, and serving as the
single point of contact through which all internal stakeholders route their requests for time, information, or
action.
Key Responsibilities:
• Monitor and manage the Senior Manager / Manager's calendar, scheduling and rescheduling meetings
as priorities shift.
• Maintain up-to-date visibility of the Senior Manager / Manager's and senior team's availability, and
coordinate meeting timings accordingly.
• Track and stay familiar with all internal and external correspondence, so status and context can be
provided on request.
• Act as the single point of contact for internal stakeholders — all requests to interact with, or seek time
from, the senior team are routed through this role first.
• Prepare meeting agendas in advance and ensure the right participants, documents, and information
are in place.
• Prepare and circulate Minutes of Meeting (MoM) for key internal and external meetings.
• Follow up on action items arising from meetings to ensure timely closure.
• Flag scheduling conflicts, urgent requests, or bottlenecks proactively to the Senior Manager /
Manager.
• Maintain a log/tracker of meetings, correspondence, and pending stakeholder requests for quick
reference.
• Coordinate logistics (venue, travel, documentation) for internal and external meetings as required.
Requirements
Requirements:
• Bachelor's degree in any discipline.
• Bachelor's degree in any discipline.
• 2–5 years of experience as an Executive Assistant, coordinator, or similar role supporting senior
leadership.
• Excellent organizational and time-management skills with strong attention to detail.
• Strong written and verbal communication skills; comfortable liaising with senior stakeholders.
• Discretion and professionalism in handling sensitive calendars, correspondence, and information.
• Proficiency in MS Office / calendar and CRM tools.
Note: Interested candidates can share their CV's at [email protected]
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What you need to know about the Delhi Tech Scene
Delhi, India's capital city, is a place where tradition and progress co-exist. While Old Delhi is known for its rich history and bustling markets, New Delhi is defined by its modern architecture. It's clear the region places a strong emphasis on preserving its cultural heritage while embracing technological advancements, particularly in artificial intelligence, which plays a central role in shaping the city's tech landscape, fueled by investments in research and development.
