Administrative Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Key Responsibilities:

Expense Management –

• Accurately support the processing and submission of expense claims & invoices for Client’s Directors in India using Client’s system in accordance with Client’s  financial policies and documentation standards, as directed.
• Coordinate with relevant team to support that invoices are shared timely and resolve discrepancies promptly, as directed.
• Assist team members with Client’s  system (Certify) related queries and provide basic user guidance and coordinate with appropriate Client’s /Service Provider support channels.

Travel & Logistics –

• Act as the point of contact as designated by the Client’s  India team on travel, liaising effectively with local and global travel partners, in coordination with the Service Provider where appropriate..
• Arrange domestic and international travel, accommodation, and ground transport for Client’s  India Directors (and their team on adhoc basis if needed) and visitors, ensuring compliance with Client’s  travel policy and budget approvals, as directed.
• Coordinate visa applications, travel insurance, and work with the respective team admin to support on the itinerary as needed.
• Support the preparation of travel-related reporting, including carbon footprint data, as required.

Event Management –

Support planning and execution of internal and external events, including workshops, offsites, celebrations (in office and externally) coordinating venue bookings, catering, AV setup, and other logistics, as directed.

General Administrative Support-

• Maintain and update contact list, subscription list, Photo database & other records as required for the India office (in compliance with applicable policies of the Client), as directed.
• Work as a team in close collaboration with other Executive Assistants (Eas) and local office management to support smooth running of the office infrastructure, including assisting with high workloads and when there are absences, as directed and without supervisory authority over Client personnel.
• Provide support on adhoc administrative requests and projects as needed, and directed, and without assuming managerial or decision-making responsibilities

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.